With executive sponsorship from the Chief Financial Officer, the scope of the One Card project over the next year or more is to integrate student and staff ancillary services in a phased approach onto one virtual or physical card. The integration of security access technologies will follow at a later date. Click here to learn more about project details including scope and timelines.
The Office of the CFO will be hosting quarterly One Card Town Halls in 2022 & 2023.
One Card Advisory Committee
Advisory Committee Roles and Responsibilities
- Serve as positive project ambassadors
- Extend awareness and engagement through organizational participation in communication opportunities
- Correct misconceptions and/or point people to the Town Hall recordings and website
- Review prepared materials and provide advice to the OneCard project team
- Use candor, ask questions, consider benefits, costs, risks, opportunities
- Offer ideas, guidance and suggestions regarding deliverables
- Respond to requests for information and/or resources, as appropriate, to achieve milestones
- Help identify the need to establish additional specialty working groups, as needed
|Gayleen Gray||Assistant Vice President & Chief Technology Officer|
|Dianna Creamer||Senior Manager, Accounts Receivable, Financial Affairs|
|Stacey Farkas||Director, Financial Systems Support, Financial Affairs|
|Tanya Reid||Delegate – Associate Director, Strategic Implementation, UTS|
|Richard Godsmark||Deputy Chief Technology Officer and Director, UTS|
|Andrea Oliver||Director, UTS – Enterprise Application & Data System|
|Tracy Dallaire||Director, UTS – Information Security|
|Phil Poelmans||Director, Media Production Services (Printing – Papercut Integration)|
|Kathryn Ball||Director, University Library (Alma Integration)|
|Donna Shapiro||Director, Campus Store (WISL Integration)|
|Glenn DeCaire||Director, Security & Parking Services (Axiom/ Aims/ Hub)|
|Chris Roberts||Director, Hospitality Services (TouchNet)|
|Kevin Beatty||Director, Housing & Conference Services (StarRez/ Coinamatic)|
|Shawn Burt||Director, Athletics and Recreation (Fusion Integration)|
|David Hall||Senior Manager – HR System & Strategy, Payroll & Analytics (PeopleSoft/Mosaic)|
|Melissa Pool||Registrar, University Registrar Office (PeopleSoft/Mod|
|Tracy Mestdagh||Director – FHS IT Computer Services|
|Allison Mullin||Manager of Communications, VP (OF) office (Communications strategy with PR)|
One Card Communications Working Group
Teams working on a comprehensive communications strategy developed in collaboration with a working group consisting of communicators from relevant departments and areas.
COMMUNICATORS THAT HAVE BEEN ENGAGED THUS FAR:
|Charlotte Miller and Tanja Maraj||From Registrar’s Office (RO) will be supporting communications to students|
|Allison Mullin||From Vice President (Operations and Finance) Services (VPOF) will be supporting communications to staff|
|Greg Iarusso||From University Technology Services (UTS) will be supporting technical communications and FAQs|
Upcoming Town Hall Sessions:
|Upcoming Sessions to be Announced!|
Previous Town Hall Recordings:
|March 7, 2023||Watch Recording Here|
|November 30, 2022||Watch Recording Here|
|July 26, 2022||Watch Recording Here|
|January 25, 2022||Watch Recording Here|
This initiative is part of the McMaster IT Strategic Plan to deliver seamless technology and experience. And it aligns with the institutional McMaster Strategy under Operational Excellence by creating streamlined services.
The goal is to have a one card system that eventually integrates with other systems across campus to create a unified experience for students, staff, and faculty. The core aspects of this project are:
- Mobile/virtual student and employee cards
- Dining payment
- Secure transactions
- Source of identity on campus
- Access and security
Click here to learn more about project details including scope and timelines.
Town hall meetings will continue to be held on a regular basis to keep the McMaster community up to date on the process and the progress in this project. These meetings will be recorded and shared on the One Card Project Town Hall – Financial Affairs (mcmaster.ca) webpage for anyone who missed them or would like to re-watch them.
Since many departments and functional users across the university are involved and affiliated with this project, the updates will also be shared on McMaster Daily News.
With executive sponsorship from the chief financial officer, the scope of the One Card project over the next year or more is to integrate student and staff ancillary services in a phased approach onto one virtual or physical card. The integration of security access technologies will follow at a later date.
The proposed implementation of the McMaster One Card project will be executed in the following order:
- Integration with MacIAM/Mosaic
- Mobile card
- Integrate Ancillary Services (eg. hospitality services, parking, athletics entry, campus store, printing, library services
- Virtual payments (One Card online)
4. What is the estimated timeline for the phased implementation for the different components (finance, student card, access)?
We are aiming at having different implementation paths based on project and stakeholder needs. We will work with all different stakeholders across the university to base and sequence this plan together. This project will have a multi-year phased approach and some areas will be prioritized.
McMaster Security Services will still be managing the Axiom card access system.
6. Barcodes are used within our facility to access services. Will the card have a barcode and barcode number?
Mobile ID and physical cards will retain barcodes.
7. Will this card be used to access campus spaces? For example, providing graduate students access to labs?
The One Card project aims to seamlessly integrate services where practical, economical, and controlled by McMaster. This means integrations that involve technology connections of McMaster controlled systems then the integration will be in-scope.
Once our existing Axiom system is updated and integrated, appropriate access will be rolled out and communicated.
The One Card project will not be funding hardware technology or the replacement of historical technology.
8. What is migrating to the cloud? Just the One Card database, or is Mosaic (student) being migrated as well?
In the case of the One Card initiative, it is the One Card database and software that operates the one card. In relation to this project the mosaic is not migrating and is staying where it is. Users would not experience or have any negative consequences from moving from one place to another.
Through the correct use of access management and control and other security controls, the storage of the card activity data will not change from the current experience. In the current system, encryption is used to at the various stages where this data might be used. The activity data will be stored securely and encrypted, and only be accessed by concerned people who will be authorized to access all the system.