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PCard Resources

Below you will find a variety of resources available for use when processing PCard reconciliations within Mosaic after making payments on your BMO MasterCard Purchasing Card.

To apply for Mosaic Finance access (to reconcile PCard) please complete this form.

To apply for a BMO MasterCard Purchasing Card (PCard) please send this completed application to Kathryn Wright – kwright@mcmaster.ca

How-to guides for submitting PCard Reconciliations can be found on Mosaic through the Support and Documentation Tile.

PCard Facts:

  • Used for payment of goods and services <$10,000 - NO food/travel/conference registration (use Diner's Card and/or Travel and Expense module)
  • P-Cards cannot be used to pay for student tuition. Tuition payments should be processed as departmental support journal entries, not with a University credit card
  • Monthly Card Limit up to $50,000, $10,000 limit per transaction
  • Common payment types: supplies, subscriptions, memberships, abstracts/journals, software, Survey Monkey, Dropbox, Bell/Rogers, Facebook, LinkedIn, Google etc.
  • PCard Transactions are loaded into Mosaic on the 29th of each month (or next business day)
  • PCard Reconciliation packages are physically due in Accounts Payable (OJN) on the 15th business day of the month
PCard Resources: