Fund     Code	Name	Administered by:	Original source of funding	Governance	Examples
10	General	Financial Services	Revenues that are not associated with any particular fund (i.e. university wide transactions).	N/A –only used by Financial Services	Investment transactions
20	Department and Faculty Operating Expenses & Revenues	Budgeting Services	Unrestricted general revenues (e.g. grants, tuition, sales) and expenses that are directly related to the mission of the University, education and activities supporting research (i.e. not restricted by an agreement or contract).  All envelopes in the Operating Budget are in fund 20. The Board of Governors has approved a policy of permitting envelopes to carry forward unexpended budgets into the subsequent fiscal year.	Operating and Ancillary Budgets Policy	Faculty of Engineering, Financial Services department
30	Ancillaries	Budgeting Services	Sales of goods and services by departments that are defined by the Board as being supplementary to the university's primary operating activities of instruction and research. Such sales may be made to the university community (staff and students) and/or to external clients. Ancillary operations are self-sustaining (breakeven or generate a profit).	Operating and Ancillary Budgets Policy	Campus Store, Media Production Services, Residence and Conference Services, Hospitality, Parking, Continuing Education
45	Specifically Funded	Budgeting Services	The funding is provided by an external entity, there is an agreement with the sponsor to return the funds at the end of the agreement, and the funds must be spent on that which is outlined in the agreement. This fund is included in the Operating Budget process.	Operating and Ancillary Budgets Policy	Conferences, MOHLTC Education Programs
50	Research- Internally restricted	Research Financial Services	Research related (non Faculty of Health Science) funds internally restricted by an agreement or contract for specific research purposes.  These funds must be transferred to an internally restricted research project in the project module of the PeopleSoft system.	Internally Sponsored Research Accounts	Start-up research grants for new academic hires.
	(non Faculty of Health Science)				Funded by transfers by departments and faculties from the Operating fund for the purpose of research related activities.
55	Research- Externally restricted	Research Financial Services	Research related (non Faculty of Health Science) funds externally restricted by an agreement or contract for specific research purposes. The use of these funds is restricted by the donor or granting agency.	Research Accounts Policy	Tri-council grants. Funded by externally restricted donations and grant monies received for research purposes.
60	Capital Projects	Financial Services	Funding and expenditures for capital projects managed by Facilities Services	Approval Authorities for Construction and Maintenance Projects	New Buildings, Major Renovations, Land Acquisitions
70	Internally Restricted Endowments	Financial Services	Unrestricted donations and bequests, and other monies which have been endowed by action of the Board of Governors.	Expenditure Policy: Internally Restricted Endowments	Hooker and General Endowment
72	Cost of Practice	Faculty of Health Sciences, Financial Office	Cost of Practice Programs - one per physician - available to record clinical operating expenses. Operating costs are covered by annual RMA donation.	RMA Expenditure Control Policy
75	Non Expendable Trust Funds (External Endowments)	Financial Services	Donations or bequests received by the University that have a non expendable (endowment) requirement as well as other legal requirements for use as agreed upon by the donor and the University.	Operational Policy and Procedures for Trust and Endowed Fund Management	General Perpetual Trust Funds
77	Expendable Trust Funds	Financial Services	Donations or bequests received by the University that have conditions and /or legal requirements for use agreed upon by the donor and the university, which do not include a requirement to endow the funds.	Operational Policy and Procedures for Trust and Endowed Fund Management	Specific Trusts, General Long Term Trusts, Spend Down Trusts and the Expendable portion of General Perpetual Trust Funds
78	Clinical Trusts (Faculty of Health Science)	Faculty of Health Sciences, Financial Office	Net surplus from the Cost of Practice accounts (refer to Fund 72 – Cost of Practice).	RMA Expenditure Control Policy
80	Health Science Internally Restricted Research	Health Sciences Research Finance	Research related (Faculty of Health Science) funds internally restricted by an agreement or contract for specific research purposes.  These funds must be transferred to an internally restricted research project in the project module of the PeopleSoft system.	Internally Sponsored Research Accounts	e.g. Start up research grants for new academic hires.
					Funded by transfers by departments and faculties from the Operating fund for the purpose of research related activities.
85	Research- Externally Restricted (Faculty of Health Science)	Health Sciences Research Finance	Research related (Faculty of Health Science) funds externally restricted by an agreement or contract for specific research purposes. The use of these funds is restricted by the donor or granting agency.	Research Accounts Policy	Tri-council grants. Funded by externally restricted donations and grant monies received for research purposes.

    The entities listed as Administrators open and close programs/projects associated with these funds. Financial Affairs (finserv@mcmaster.ca) has sole responsibility for adding or deleting funds. Fund accounting allows accounting and reporting of financial transactions in accordance with regulatory requirements or limitations imposed by an external sponsor or donor. The chart outlines the funds in use at McMaster, the definition of each fund, and the area of the university accountable to the transactions in that fund. The fund is the second block in the chart field after the entity (MAC01).