Expandable List
ACTIVITY | TIMELINE | |
a. | Budget planning period, salary and benefit assumptions | June |
b. | Budget development and operational support (load, monitor, quarterly analysis where appropriate) – operating fund, ancillary fund and specifically externally funded | Summer/ Fall (Support Unit Budget Development and Faculty 5 Month Projection) Winter (Faculty Budget Development) |
c. | Administration, data integrity, and data updates for the University budget planning system | Continually throughout the year |
d. | Annual budget model space inventory validation | June to September |
e. | Budget model updates, reconciliation, and supplementary information | Fall/ Winter |
f. | Review individual budgets to ensure accuracy and completeness | October & March(submissions) |
g. | Approved budget allocation posting and checks and Priority Funding budget updates | May/ January/ February |
h. | Transfer approvals | Continually throughout the year |
ACTIVITY | TIMELINE | |
i. | Budget guidelines, templates and allocations | June (Support Units) & November (Faculties |
j. | Annual Consolidated Budget Report to the Budget Committee, University Planning Committee, Planning and Resource Committee, Senate, and Board | April/ May/ June |
k. | Interim operating fund financial reporting | October/ November |
l. | Year end variance reporting and analysis, and supplemental information for annual financial report | July/August/ September |
ACTIVITY | TIMELINE | |
m. | Support budget envelopes, in person and remote, provide information, advice and guidance | Continually throughout the year |
n. | Provide functional support, training and improvements for the University budget planning system | Continually throughout the year |
o. | Coordinate, administer and support Budget Committee and biannual budget conference sessions | Continually throughout the year |
p. | Coordinate and administer the Budget Planning and Coordination Committee (BPCC) | Continually throughout the year |
q. | Central accounting resource on labour reporting and security, salary and benefit chartfields, and payroll queries | Continually throughout the year |
ACTIVITY | TIMELINE | |
r. | Coordinate and distribute PDA/MPDA entitlements | Continually throughout the year |
s. | Coordinate, calculate and distribute annual University property and liability insurance charges | January to May |
t. | Manage central budgets (Central Funding, General University, Legal, Bond Interest, Senior Academic Admin pool etc.) and post the approved budget allocation each year | Continually throughout the year |
u. | Ministry of Colleges and Universities (MCU) Funding Reconciliation, Deferral, and reporting | Monthly (Reconcile & Distribution) & May (Reconcile & Deferral) |
5.00 full-time staff: Director, Senior Budget Advisor, Senior Budget Officer / Business Analyst, Budget Data Manager, Administrative Assistant
2.00 recovered full-time staff: Senior Financial Officer, Senior Analyst
A list of base services provided by Budgeting Services to areas at the University, as well as a list of possible premium services available for a fee.