Reserve Funds Policy
Updated March 2020 | PDF
Student Privacy Considerations for Trust Fund Administrators
Updated January 2021 | PDF
Unclaimed Payments Procedures
Updated Feb 2021 | PDF
Affiliated Entities Listing
Updated August 2020 | PDF
MacBill FAQ Brochure
Updated February 2020 | PDF
Transfer Accounts Chart
Updated February 2021 | PDF
Unclaimed Payments Procedure
Updated March 2021 | PDF
Engagement of Independent Contractors Policy
Engagement of Independent Contractors Policy | PDF
MacBuy Roles
April 2019 | PDF
Petty Cash Guidelines
Updated Dec 2013 | PDF
Month End Schedule
XLSX
Non-McMaster Employee Expense Report Form
March 31, 2020 | XLSX
Sustainability Policy
Published: March 22, 2011 | PDF
Clinical PDA
Updated June 2011 | PDF
Tuition Fee Schedule
2020-2021 & 2021-2022 | PDF
Miscellaneous Fees Schedule
2020-2021(Covid Adjusted) | PDF
Contract for Services- Schedule A
Schedule A | DOC
McMaster Business Case Checklist
Updated 2012 | DOC
McMaster Business Case Template
Updated 2012 | DOC
Supply Chain Code of Ethics
Supply Chain Code of Ethics | PDF
Fair Trade Policy
Fair Trade Policy- September 2015 | PDF
Code of Labour Practices
Code of Labour Practices | PDF
SP-01 Strategic Procurement Policy NEW SEPT 2019
SP-01 Strategic Procurement Policy: Sept 2019 | PDF
Fair Market Value Brochure
Fair Market Value Brochure | PDF
A Crescendo of Data- Business Intelligence at McMaster University
Financial Forum 2017 Presentation | PDF
Orchestrating Policies
Financial Forum 2017 Presentation | PDF
MacBill- Managing Mac’s Receivables- An Overture
Financial Forum 2017 Presentation | PDF
Harmonizing Accounts
Financial Forum 2017 Presentation | PDF
AP-01 Guidelines for Reimbursements to Individuals for University Business
Updated March 2020 | PDF
AP-01 Policy – Reimbursements to Individuals for University Business
Updated March 2020 | PDF
BMO MasterCard: PCARD Quick Reference Guide
2019 | PDF
2021/22 Budget Submission Template
Ancillary Units | DOCX
2021/22 Budget Submission Template
Activity Units | DOCX
S&P Credit Rating
S&P Credit Rating | PDF
DBRS Credit Rating
DBRS Credit Rating | PDF
Office Productivity and Efficiency Tools- Handout
Financial Forum 2018 Handout | PDF
Office Productivity and Efficiency Tools
Financial Forum 2018 Presentation | PDF
MacBill Building on the Successes of Phase I
Financial Forum 2018 Presentation | PDF
Strategic Plan for Research 2018-2023
Financial Forum 2018 Presentation | PDF
Financial Outlook: Balancing after International Growth and at “Capacity”
Financial Forum 2018 Presentation | PDF
PCI Training 2019
PCI Training 2019 | PDF
Ancillary Budget Guidelines
2021-22 | PDF
Benefit Rates
2021/22 | XLSX
Budget Model Drivers
2020-21 | PDF
BMO MasterCard: PCard Proxy/Delegation Form
Please use this form to delegate a proxy on a BMO MasterCard Purchasing Card | PDF
BMO MasterCard: PCARD Transaction Upload Schedule (Mosaic)
Pcard Transaction Upload Schedule (2020) | PDF
BMO MasterCard: PCARD Reconciliation Process Guide
Quick guide to completing monthly PCard reconciliation | PDF
BMO MasterCard: PCARD Application & Agreement
Please use this form to apply for a BMO MasterCard Purchasing Card | PDF
McMaster Preferred Travel Agency: BCD Travel – Application Form
Please use this form to apply for a BCD travel profile | DOC
How to Receive a Purchase Order
How to Receive a Purchase Order | PDF
CAUBO Hotel Program
Site
Preferred Car Rentals: AVIS & Budget
Account Information | PDF
Air Canada Corporate Rewards Program
Program Overview & Enrollment Form | PDF
McMaster Preferred Travel Agency: BCD Travel
Contact Information | PDF
Diners Club MasterCard: Instructions for Printing E-Statements
Please use this guide to assist with printing the monthly Diners Statement. | PDF
Employee Mileage Log
Please use this form when submitting expenses for mileage reimbursement. | XLS
Accounts Payable Payment Schedule
Updated February 2015 | XLSX
Librarian Professional Development Allowance Plan (LPDA) Policy and Procedures
Updated March 2002 | PDF
Faculty Professional Development Allowance Plan (PDA) Policy and Procedures
Updated June 2011 | PDF
Guidelines for the Administration of PDA/MPDA Entitlements and Expenses
Updated May 2017 | PDF
Guidelines for Renting Vehicles
Updated July 2011 | PDF
Diners Club MasterCard Application
Use this fillable form to apply for a Diners Club MasterCard. | PDF
Mileage: Kilometer Allowance Between Common Canadian Cities
A breakdown of Km allowances between Canadian cities. | PDF
Foreign Payment Request Form
Please complete this form and attach to vouchers for payment to be wired in foreign currency. | PDF
Petty Cash Expense Report
Utilize this form when submitting a one-time voucher for petty cash replenishment. | XLSX
How to Enter a Purchase Requisition: to be received by Amount
How to Enter a Purchase Requisition: to be received by Amount | PDF
How to Enter a Purchase Requisition
How to Enter a Purchase Requisition | PDF
How to Request a Change Order (PO under $100,000)
How to Request a Change Order (PO under $100,000) | PDF
How to Request a Change Order (PO $100,000 or greater)
How to Request a Change Order (PO $100,000 or greater) | PDF
How To Approve or Deny a Requisition
How To Approve or Deny a Requisition | PDF
2021/22 Budget Submission Template
Support Units | DOCX
Purchase Order Terms & Conditions
Purchase Order Terms & Conditions | PDF
HST – Tax Impact
HST - Tax Impact | Link
Application for Import to Canada
Application for Import to Canada | PDF
Canada Customs Invoice
Canada Customs Invoice | PDF
Accounts Receivable (non student) – Interest Guideline – MacBill
Guideline for charging interest on student Accounts Receivable - MacBill | PDF
Accounts Receivable and Billing (Non Student) Policy – MacBill
Policy - Accounts Receivable and Billing (Non Student)- MacBill | PDF
Operating Budget Guidelines
2021-22 | PDF
Grand & Toy Account Setup
Grand & Toy Account Setup | PDF
Execution of Instruments
Execution of Instruments | PDF
Administration of Petty Cash Funds
Administration of Petty Cash Funds | PDF
Guideline for Journal Entries not subject to Workflow JE-01 Guideline
Guideline for Journal Entries not subject to Workflow JE-01 Guideline | PDF
Journal Entry Policy JE-01
Journal Entry Policy JE-01 | PDF
In Kind Contributions – Research
In Kind Contributions - Research | PDF
Fraud Policy
Fraud Policy | PDF
CRA T2200 – Interpretation Guide
CRA T2200 – Interpretation Guide | PDF
Declaration of Conditions of Employment (T2200) Form
Declaration of Conditions of Employment (T2200) Form | PDF
Debt Management Policy
Debt Management Policy | PDF
Clearing and Holding Accounts
Clearing and Holding Accounts | PDF
Central Bank Borrowing Policy
Central Bank Borrowing Policy | PDF
Cash Control Policy
CASH CONTROL POLICY | PDF
Policy for Charging Affiliated Entities for Space and Services
Policy for Charging Affiliated Entities for Space and Services | PDF
Financial Accountability Policy for Student Organizations that receive Fee Remittances from the University
Financial Accountability Policy for Student Organizations that receive Fee Remittances from the University | PDF
Social Responsibility and McMaster’s Investment Policy
Social Responsibility and McMaster’s Investment Policy | PDF
Statement of Investment Policies and Guidelines – Cash and Short Term Investment (formerly Working Capital)
Statement of Investment Policies and Guidelines – Cash and Short Term Investment (formerly Working Capital) | PDF
Investment Policies and Objectives – Investment Pool
Investment Policies and Objectives - Investment Pool | PDF
Contributory Pension Plan for Hourly-Rated Employees
Contributory Pension Plan for Hourly-Rated Employees | PDF
Investment Policies and Objectives – Contributory Pension Plan for Salaried Employees
Investment Policies and Objectives - Contributory Pension Plan for Salaried Employees | PDF
Financial Forum 2016 – Discover the Possibilities
Financial Forum 2016 | PDF
Internal Transfer Rules for Trust Funds
Internal Transfers Trust Funds | PDF
Spend Down Trust Funds
Spend Down Trusts | PDF
Payment Card Merchant Number Approval Form
Payment Card Merchant Number Approval Form | PDF
Procedures for Acceptance of Payment Cards and E-Commerce Payments
Procedures for Acceptance of Payment Cards and E-Commerce Payments | PDF
Policy for Acceptance of Payment Cards and eCommerce Payments
Policy for Acceptance of Payment Cards and eCommerce Payments | PDF
Related & Affiliated Entities – When is HST Applied?
Affiliates - When is HST Applied? | Link
External Entities within PeopleSoft
External Entities within Peoplesoft | PDF
Overview – Funds in the PeopleSoft Finance Module
Overview – Funds in the PeopleSoft Finance Module | Link
HST Accounts & Uses
HST Accounts & Uses | Link
Financial Forum 2017 – Financial Fine Tuning
Financial Forum 2017 Agenda | PDF
Expenditure Policy: Internally Restricted Endowments
Expenditure Policy Internally Rest. Endowments | PDF
Expenditure Policy: Trust Funds (Externally Restricted Endowments)
Expenditure Policy: Trust Funds | PDF
Internal Loan Policy (Equipment Financing)
Equipment Internal Loan Policy | PDF
Capital Assets Policy
Capital Assets Policy | PDF
Operational Policy & Procedures for Trust & Endowed Fund Management
Trust Fund Policy & Procedures | PDF
Annual Financial Report
2019-2020 | PDF
Consolidated Budget
2021-22 | PDF