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FINANCIAL AFFAIRS

Resources

DOCX

2021/22 Budget Submission Template

Ancillary Units

XLSX

Accounts Payable Payment Schedule

Updated February 2015

PDF

Accounts Receivable (non student) – Interest Guideline – MacBill

Guideline for charging interest on student Accounts Receivable - MacBill

PDF

Accounts Receivable and Billing (Non Student) Policy – MacBill

Policy - Accounts Receivable and Billing (Non Student)- MacBill

PDF

Administration of Petty Cash Funds

Administration of Petty Cash Funds

PDF

Affiliated Entities Listing

Updated August 2020

PDF

Air Canada Corporate Rewards Program

Program Overview & Enrollment Form

PDF

Application for Import to Canada

Application for Import to Canada

PDF

BMO MasterCard: PCARD Application & Agreement

Please use this form to apply for a BMO MasterCard Purchasing Card

PDF

BMO MasterCard: PCard Proxy/Delegation Form

Please use this form to delegate a proxy on a BMO MasterCard Purchasing Card

PDF

BMO MasterCard: PCARD Reconciliation Process Guide

Quick guide to completing monthly PCard reconciliation

PDF

BMO MasterCard: PCARD Transaction Upload Schedule (Mosaic)

Pcard Transaction Upload Schedule (2020)

PDF

Budget Model Drivers

2020-21

PDF

Canada Customs Invoice

Canada Customs Invoice

PDF

Capital Assets Policy

Capital Assets Policy

PDF

Cash Control Policy

CASH CONTROL POLICY

PDF

Central Bank Borrowing Policy

Central Bank Borrowing Policy

PDF

Clearing and Holding Accounts

Clearing and Holding Accounts

PDF

Clinical PDA

Updated June 2011

PDF

Closing an Expendable Trust Fund

Updated April 2021

PDF

Code of Labour Practices

Code of Labour Practices

PDF

Contributory Pension Plan for Hourly-Rated Employees

Contributory Pension Plan for Hourly-Rated Employees

PDF

CRA T2200 – Interpretation Guide

CRA T2200 – Interpretation Guide

PDF

Debt Management Policy

Debt Management Policy

PDF

Declaration of Conditions of Employment (T2200) Form

Declaration of Conditions of Employment (T2200) Form

PDF

Diners Club MasterCard Application

Use this fillable form to apply for a Diners Club MasterCard.

PDF

Diners Club MasterCard: Instructions for Printing E-Statements

Please use this guide to assist with printing the monthly Diners Statement.

XLS

Employee Mileage Log

Please use this form when submitting expenses for mileage reimbursement.

PDF

Engagement of Independent Contractors Policy

Engagement of Independent Contractors Policy

PDF

Execution of Instruments

Execution of Instruments

PDF

Expenditure Policy: Internally Restricted Endowments

Expenditure Policy Internally Rest. Endowments

PDF

External Entities within PeopleSoft

External Entities within Peoplesoft

PDF

Fair Market Value Brochure

Fair Market Value Brochure

PDF

Fair Trade Policy

Fair Trade Policy- September 2015

PDF

Financial Accountability Policy for Student Organizations that receive Fee Remittances from the University

Financial Accountability Policy for Student Organizations that receive Fee Remittances from the University

PDF

Financial Forum 2017 – Financial Fine Tuning

Financial Forum 2017 Agenda

PDF

Foreign Payment Request Form

Please complete this form and attach to vouchers for payment to be wired in foreign currency.

PDF

Fraud Policy

Fraud Policy

PDF

Grand & Toy Account Setup

Grand & Toy Account Setup

PDF

Guideline for Journal Entries not subject to Workflow JE-01 Guideline

Guideline for Journal Entries not subject to Workflow JE-01 Guideline

PDF

Guidelines for Renting Vehicles

Updated July 2011

PDF

Harmonizing Accounts

Financial Forum 2017 Presentation

PDF

How To Approve or Deny a Requisition

How To Approve or Deny a Requisition

PDF

How to Enter a Purchase Requisition

How to Enter a Purchase Requisition

PDF

How to Enter a Purchase Requisition: to be received by Amount

How to Enter a Purchase Requisition: to be received by Amount

PDF

How to Receive a Purchase Order

How to Receive a Purchase Order

PDF

How to Request a Change Order (PO $100,000 or greater)

How to Request a Change Order (PO $100,000 or greater)

PDF

How to Request a Change Order (PO under $100,000)

How to Request a Change Order (PO under $100,000)

LINK

HST – Tax Impact

HST - Tax Impact

LINK

HST Accounts & Uses

HST Accounts & Uses

PDF

In Kind Contributions – Research

In Kind Contributions - Research

PDF

Internal Loan Policy (Equipment Financing)

Equipment Internal Loan Policy

PDF

Internal Transfer Rules for Trust Funds

Internal Transfers Trust Funds

PDF

Investment Policies and Objectives – Contributory Pension Plan for Salaried Employees

Investment Policies and Objectives - Contributory Pension Plan for Salaried Employees

PDF

Investment Policies and Objectives – Investment Pool

Investment Policies and Objectives - Investment Pool

PDF

Journal Entry Policy  JE-01

Journal Entry Policy  JE-01

PDF

MacBill Building on the Successes of Phase I

Financial Forum 2018 Presentation

PDF

MacBill FAQ Brochure

Updated February 2020

PDF

MacBill- Managing Mac’s Receivables- An Overture

Financial Forum 2017 Presentation

PDF

MacBuy Roles

April 2019

DOC

McMaster Preferred Travel Agency: BCD Travel – Application Form

Please use this form to apply for a BCD travel profile

PDF

Mileage: Kilometer Allowance Between Common Canadian Cities

A breakdown of Km allowances between Canadian cities.

PDF

Office Productivity and Efficiency Tools

Financial Forum 2018 Presentation

PDF

Office Productivity and Efficiency Tools- Handout

Financial Forum 2018 Handout

PDF

Orchestrating Policies

Financial Forum 2017 Presentation

LINK

Overview – Funds in the PeopleSoft Finance Module

Overview – Funds in the PeopleSoft Finance Module

PDF

Payment Card Merchant Number Approval Form

Payment Card Merchant Number Approval Form

PDF

PCI Training 2019

PCI Training 2019

XLSX

Petty Cash Expense Report

Utilize this form when submitting a one-time voucher for petty cash replenishment.

PDF

Petty Cash Guidelines

Updated Dec 2013

PDF

Policy for Acceptance of Payment Cards and eCommerce Payments

Policy for Acceptance of Payment Cards and eCommerce Payments

PDF

Policy for Charging Affiliated Entities for Space and Services

Policy for Charging Affiliated Entities for Space and Services

PDF

Preferred Car Rentals: AVIS & Budget

Account Information

PDF

Procedures for Acceptance of Payment Cards and E-Commerce Payments

Procedures for Acceptance of Payment Cards and E-Commerce Payments

PDF

Purchase Order Terms & Conditions

Purchase Order Terms & Conditions

LINK

Related & Affiliated Entities – When is HST Applied?

Affiliates - When is HST Applied?

PDF

Reserve Funds Policy

Updated March 2020

PDF

Social Responsibility and McMaster’s Investment Policy

Social Responsibility and McMaster’s Investment Policy

PDF

SP-01 Strategic Procurement Policy NEW SEPT 2019

SP-01 Strategic Procurement Policy: Sept 2019

PDF

Spend Down Trust Funds

Spend Down Trusts

PDF

Statement of Investment Policies and Guidelines – Cash and Short Term Investment (formerly Working Capital)

Statement of Investment Policies and Guidelines – Cash and Short Term Investment (formerly Working Capital)

PDF

Strategic Plan for Research 2018-2023

Financial Forum 2018 Presentation

PDF

Supply Chain Code of Ethics

Supply Chain Code of Ethics

PDF

Sustainability Policy

Published: March 22, 2011

PDF

Transfer Accounts Chart

Updated February 2021

PDF

Unclaimed Payments Procedure

Updated March 2021

PDF

Unclaimed Payments Procedures

Updated Feb 2021