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FINANCIAL AFFAIRS

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Unclaimed Payments Procedure

Updated Feb 2017 | PDF

Engagement of Independent Contractors Policy

Engagement of Independent Contractors Policy | PDF

Citrix Receiver

Installation Guide | PDF

MacBuy Roles

April 2019 | PDF

Trust Funds Annual Training Session

Trust Funds Training 2019 | PDF

Petty Cash Guidelines

Updated Dec 2013 | PDF

CETA-CFTA Brochure

CETA-CFTA Brochure | PDF

Sustainability Policy

Published: March 22, 2011 | PDF

Clinical PDA

Updated June 2011 | PDF

McMaster Business Case Checklist

Updated 2012 | DOC

McMaster Business Case Template

Updated 2012 | DOC

Supply Chain Code of Ethics

Supply Chain Code of Ethics | PDF

Fair Trade Policy

Fair Trade Policy- September 2015 | PDF

Code of Labour Practices

Code of Labour Practices | PDF

Non‐consulting Services List

Services to be Considered as Non‐consulting Services | PDF

SP-01 Strategic Procurement Policy

SP-01 Strategic Procurement Policy: October 2018 | PDF

Strategic Procurement Brochure

SP Brochure: Fall 2018 | PDF

Fair Market Value Brochure

Fair Market Value Brochure | PDF

Orchestrating Policies

Financial Forum 2017 Presentation | PDF

MacBill- Managing Mac’s Receivables- An Overture

Financial Forum 2017 Presentation | PDF

Harmonizing Accounts

Financial Forum 2017 Presentation | PDF

LT Award Notice- January 2018

Published: February 1, 2018 | PDF

2019/20 Budget Submission Template

Ancillary Units  | DOCM

2019/20 Budget Submission Template

Activity Units  | DOCX

S&P Rating 2017

S&P Bond Rating 2017  | Site

DBRS Rating 2017

DBRS Bond Rating 2017  | Site

Office Productivity and Efficiency Tools

Financial Forum 2018 Handout | PDF

Office Productivity and Efficiency Tools

Financial Forum 2018 Presentation | PDF

MacBill Building on the Successes of Phase I

Financial Forum 2018 Presentation | PDF

Strategic Plan for Research 2018-2023

Financial Forum 2018 Presentation | PDF

PCI Training 2018

PCI Training 2018 | PDF

Budget Model Drivers

2018-19 | PDF

Limited Tendering Approval Form

Limited Tendering Approval Form | PDF

BMO MasterCard: PCard Proxy/Delegation Form

Please use this form to delegate a proxy on a BMO MasterCard Purchasing Card  | PDF

BMO MasterCard: PCARD Transaction Upload Schedule (Mosaic)

Pcard Transaction Upload Schedule (2019) | PDF

BMO MasterCard: PCARD Reconciliation Process Guide

Quick guide to completing monthly PCard reconciliation  | PDF

BMO MasterCard: PCARD Application & Agreement

Please use this form to apply for a BMO MasterCard Purchasing Card  | PDF

McMaster Preferred Travel Agency: BCD Travel – Application Form

Please use this form to apply for a BCD travel profile | DOC

How to Receive a Purchase Order

How to Receive a Purchase Order | PDF

Preferred Car Rentals: AVIS & Budget

Account Information  | PDF

Air Canada Corporate Rewards Program

Program Overview & Enrollment Form  | PDF

McMaster Preferred Travel Agency: BCD Travel

Contact Information  | PDF

Diners Club MasterCard: Instructions for Printing E-Statements

Please use this guide to assist with printing the monthly Diners Statement.  | PDF

Employee Mileage Log

Please use this form when submitting expenses for mileage reimbursement.  | XLS

Accounts Payable Payment Schedule

Updated February 2015  | XLSX

Guidelines for Renting Vehicles

Updated July 2011  | PDF

Diners Club MasterCard Application

Use this fillable form to apply for a Diners Club MasterCard.  | PDF

Mileage: Kilometer Allowance Between Common Canadian Cities

A breakdown of Km allowances between Canadian cities.  | PDF

Non-McMaster Employee Expense Report Form (May 2018)

Please use this form to complete expense reports for Non-McMaster employees dating May 2018 and onward. | XLSM

Non-McMaster Employee Expense Report (Prior to May 2018)

Please use this form to complete expense reports for Non-McMaster employees prior to May 2018  | XLSM

Missing Receipt Authorization Form

Please use this form to when submitting payments/reimbursements with no receipts. | PDF

Foreign Payment Request Form

Please complete this form and attach to vouchers for payment to be wired in foreign currency.  | PDF

Petty Cash Expense Report

Utilize this form when submitting a one-time voucher for petty cash replenishment.  | XLSX

How to Enter a Purchase Requisition: to be received by Amount

How to Enter a Purchase Requisition: to be received by Amount | PDF

How to Enter a Purchase Requisition

How to Enter a Purchase Requisition | PDF

How to Request a Change Order (PO under $100,000)

How to Request a Change Order (PO under $100,000) | PDF

How to Request a Change Order (PO $100,000 or greater)

How to Request a Change Order (PO $100,000 or greater) | PDF

How To Approve or Deny a Requisition

How To Approve or Deny a Requisition | PDF

CIBC WIRE Transfer Instructions

CIBC WIRE transfer instruction | PDF

2020/21 Budget Submission Template

Support Units  | DOCX

Purchase Order Terms & Conditions

Purchase Order Terms & Conditions | PDF

Non-Consulting Services

Professional Services: Non-Consulting | PDF

HST – Tax Impact

HST - Tax Impact | Link

Application for Import to Canada

Application for Import to Canada | PDF

Canada Customs Invoice

Canada Customs Invoice | PDF

Accounts Receivable (non student) – Interest Guideline – MacBill

Guideline for charging interest on student Accounts Receivable - MacBill | PDF

Accounts Receivable and Billing (Non Student) Policy – MacBill

Policy - Accounts Receivable and Billing (Non Student)- MacBill | PDF

Grand & Toy Account Setup

Grand & Toy Account Setup | PDF

Execution of Instruments

Execution of Instruments | PDF

Administration of Petty Cash Funds

Administration of Petty Cash Funds | PDF

Guideline for Journal Entries not subject to Workflow JE-01 Guideline

Guideline for Journal Entries not subject to Workflow JE-01 Guideline | PDF

Journal Entry Policy  JE-01

Journal Entry Policy  JE-01 | PDF

In Kind Contributions – Research

In Kind Contributions - Research | PDF

Guaranteed Housing Loans to Faculty and Staff

Guaranteed Housing Loans to Faculty and Staff  | PDF

Fraud Policy

Fraud Policy | PDF

Resolution Respecting Directions to The CIBC Mellon Global Securities Services Company

RESOLUTION RESPECTING DIRECTIONS TO THE CIBC MELLON GLOBAL SECURITIES SERVICES COMPANY | PDF

Departmental Charges Made to Student Accounts

Departmental Charges Made to Student Accounts | PDF

CRA T2200 – Interpretation Guide

CRA T2200 – Interpretation Guide | PDF

Declaration of Conditions of Employment (T2200) Form

Declaration of Conditions of Employment (T2200) Form | PDF

Debt Management Policy

Debt Management Policy | PDF

Clearing and Holding Accounts

Clearing and Holding Accounts | PDF

Central Bank Borrowing Policy

Central Bank Borrowing Policy | PDF

Cash Control Policy

CASH CONTROL POLICY | PDF

Policy for Charging Affiliated Entities for Space and Services

Policy for Charging Affiliated Entities for Space and Services | PDF

Financial Accountability Policy for Student Organizations that receive Fee Remittances from the University

Financial Accountability Policy for Student Organizations that receive Fee Remittances from the University | PDF

Social Responsibility and McMaster’s Investment Policy

Social Responsibility and McMaster’s Investment Policy | PDF

RESOLUTION FOR THE SALE OF SECURITIES

RESOLUTION FOR THE SALE OF SECURITIES  | PDF

SAFEKEEPING RESOLUTION

SAFEKEEPING RESOLUTION | PDF

Statement of Investment Policies and Guidelines – Cash and Short Term Investment (formerly Working Capital)

Statement of Investment Policies and Guidelines – Cash and Short Term Investment (formerly Working Capital) | PDF

Investment Policies and Objectives – Investment Pool

Investment Policies and Objectives - Investment Pool | PDF

Contributory Pension Plan for Hourly-Rated Employees

Contributory Pension Plan for Hourly-Rated Employees | PDF

Investment Policies and Objectives – Contributory Pension Plan for Salaried Employees

Investment Policies and Objectives - Contributory Pension Plan for Salaried Employees | PDF

PCI Training 2013

PCI Training 2013 | PDF

PCI Training 2014

PCI Training 2014 | PDF

PCI Training 2017

PCI Training 2017 | PDF

Internal Transfer Rules for Trust Funds

Internal Transfers Trust Funds | PDF

Spend Down Trust Funds

Spend Down Trusts | PDF

Trust Funds Annual Training Session 2017

Trust Funds Training 2017 | PDF

Payment Card Merchant Number Approval Form

Payment Card Merchant Number Approval Form | PDF

Procedures for Acceptance of Payment Cards and E-Commerce Payments

Procedures for Acceptance of Payment Cards and E-Commerce Payments  | PDF

Policy for Acceptance of Payment Cards and eCommerce Payments

Policy for Acceptance of Payment Cards and eCommerce Payments | PDF

Related & Affiliated Entities – When is HST Applied?

Affiliates - When is HST Applied? | Link

External Entities within PeopleSoft

External Entities within Peoplesoft | PDF

Overview – Funds in the PeopleSoft Finance Module

Overview – Funds in the PeopleSoft Finance Module | Link

HST Accounts & Uses

HST Accounts & Uses | Link

Financial Forum 2017 – Financial Fine Tuning

Financial Forum 2017 Agenda | PDF

Expenditure Policy: Internally Restricted Endowments

Expenditure Policy Internally Rest. Endowments | PDF

Internal Loan Policy (Equipment Financing)

Equipment Internal Loan Policy | PDF

Capital Assets Policy

Capital Assets Policy | PDF

Credit Rating Report (S&P)

May 11, 2018 | PDF

Credit Rating Report (DBRS)

December 18, 2017 | PDF