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FINANCIAL AFFAIRS

2023 Calendar Year-End

Accounts Payable Calendar Year-end Deadlines for 2023

Meeting these deadlines will assist in getting your supplies ordered, suppliers paid and expense reimbursements processed prior to the Holiday break.

Please note, transactions received in AP by the dates listed below are guaranteed to be processed/paid before the holidays. Transactions must be correct to ensure we can guarantee they will be processed, transactions requiring edits/corrections may not make the cut-off. Any transactions received after these dates may need to be processed in January 2024.

Type of Payment Document/Action Deadline
Supplier Set-up for Withholding Suppliers Individuals receiving income tax reportable payments for the 2023 calendar year (e.g. fees for service (honorariums), living allowances, etc.), excluding expense reimbursements. Tuesday, December 5
Accounts Payable –

  • Non PO Vouchers
 Non PO vouchers (including Foreign Currency wires) must be submitted and approved by ALL approvers (except AP). Friday, December 8
Travel and Expense Expense reports must be submitted and approved by ALL approvers (except AP). Monday, December 11
Reimbursement of employee gifts/gift cards, etc. that constitute a taxable benefit for 2023 T4A/T4ANR reporting. Deadline for reporting to Human Resources taxable benefits applicable to employees who have received stipends, gifts, gift cards, etc. during 2023. Monday, December 12
Accounts Payable –

  • Purchase Order Invoices (Mosaic and MacBuy)
 All invoices relating to purchase orders must be received.  Email invoice to appoinvo@mcmaster.ca. Monday, December 11
Purchasing –

  • Mosaic Requisitions
  • MacBuy Requisitions
 Purchases being made by requisition should be entered and approved by ALL approvers. Tuesday, December 5

Questions?

Accounts Payable Email

Purchase Requisitions Email

Purchase Order Invoices Email

HST Inquiries Email

Mosaic Workflow Email

Customs Inquiries Email

Taxable Benefit Inquiries Email