MacBuy is an eProcurement system that offers staff and faculty an integrated (shopping cart) marketplace for purchasing activities.
This role provides access to view all Showcase Suppliers and browse their catalogues, as well as create shopping carts for all 4 types of orders in MacBuy.
All Shoppers are required to assign their shopping carts to a Requester in their department. The Requester will review the shopping cart, assign the appropriate chartfield string and VAT treatment, then submit the order into the workflow for approval.
Training is required before gaining access to MacBuy.
This role is only assigned to employees who have knowledge and experience with their departmental chartfields. A Requester has the same permissions as the Shopper role but has the added step of entering chartfield and VAT information before submitting the order into the workflow for approval.
Training is required for this role.
This role is automatically assigned to department, program and project managers. With the Approver role, you will be able to review and approve requisitions that have been routed to you based on the finance workflow and Procurement thresholds of the order.
Approvers that also have the Requester role can complete and approve their own requisitions.
No training is required for this role, but training videos and user guides are available if required.
One of the many advantages of ordering with any of our Showcase Suppliers is that you can purchase up to $100,000 with one quote.
You still need to obtain your competitive quotes for all non-Catalogue order overs $10,000.
$0 – $10,000 – 1 written quote
$10,001 – $50,000 – 2 written quotes
$50,001 – $99,999 – 3 written quotes
$100,000 or more – Open/public competitive RFx bid process.
Note: Invoices for purchases made outside of the MacBuy system cannot be processed in MacBuy. Please process your payment using your PCard or by Non-PO Voucher if the purchase is less than $10,000. If the purchase if greater than $10,000, please complete the Non-Catalogue Form in MacBuy
Yes. Your PCard will still be a tool in your purchasing tool kit. It can be utilized for the purchase of items less than $10,000 that cannot be procured through MacBuy, or when purchasing in person.
The catalogue suppliers in MacBuy are offering McMaster discounted pricing. If you notice a lower price on the suppliers website, please contact that supplier for an eQuote which can then be entered into MacBuy.