A MacBuy Supplier is a supplier with whom Strategic Procurement has negotiated a contract that provides the University community maximum value including discounted pricing (e.g. guaranteed minimums, volume-based) plus other applicable benefits, through a competitive procurement process. One of the many advantages of ordering with any of our MacBuy (Showcase Suppliers) is that you can purchase up to $100,000 with one quote.
MacBuy is an eProcurement system that offers staff and faculty an integrated (shopping cart) marketplace for purchasing activities.
MacBuy access should only be requested by users who will be creating purchase requisitions on a regular basis. To request access to MacBuy, please contact firstname.lastname@example.org.
Shopper: Shoppers have limited system permissions. They can view all supplier catalogues and create shopping carts, but cannot create the requisition or approve orders. The cart must be assigned to a user with Requester or Approver role before the Purchase Order can be created.
Requester: Requesters have the same system permissions as Shoppers, but in addition they can enter accounting and shipping information. Depending on their department’s business process, Requesters may also approver their own shopping cart to create the Purchase Order. If a Requester also has the Approver role, they can approver their own orders, and orders from other users as specified in the Approver role below.
Approver: An Approver is a user who can create the Purchase Order from their own requisitions, or those submitted by other users. Approvers have a number of permissions such as returning a cart for rework or rejecting the cart outright. Approvers are account owners or delegates authorized by the account owner to approver purchases on their behalf.
One of the many advantages of ordering with any of our Showcase Suppliers is that you can purchase up to $100,000 with one quote.
You still need to obtain your competitive quotes for all non-Catalogue order overs $10,000.
$0 – $10,000 – 1 written quote
$10,001 – $50,000 – 2 written quotes
$50,001 – $99,999 – 3 written quotes
$100,000 or more – Open/public competitive RFx bid process.
Note: Invoices for purchases made outside of the MacBuy system cannot be processed in MacBuy. Please process your payment using your PCard or by Non-PO Voucher if the purchase is less than $10,000. If the purchase if greater than $10,000, please complete the Non-Catalogue Form in MacBuy
Yes. Your PCard will still be a tool in your purchasing tool kit. It can be utilized for the purchase of items less than $10,000 that cannot be procured through MacBuy, or when purchasing in person.
The Mosaic requisition creation access will be removed. All general ordering should be done in MacBuy with the exception of Capital Orders and Independent Contractors.
The catalogue suppliers in MacBuy are offering McMaster discounted pricing. If you notice a price that doesn’t make sense or is higher than what you have seen in the past, please contact MacBuyHelp – email@example.com.